About Scrub Hill 1869

Location

Surrounded by rich farming land among the picturesque volcanic hills halfway between Daylesford and Ballarat in Victoria

Scrub Hill is an easy 1 hour 15 minute drive from Melbourne via the Western Freeway (M8)

Available

We offer exclusive access to the entire property or the Bluestone Church, Sunday School and Himalayan Tree Lawn may be available singularly

Scrub Hill 1869 is the most majestic as a day to dusk venue

Saturday is reserved for exclusive bookings (includes all areas)
Sunday-Friday allows for separate area bookings (time frames apply)
Hours available are generally between 9.00am to 9.30pm

Bluestone Church
Comfortably – 50 (seated dining) or 120 (standing)

Sunday School
Comfortably – 30 (seated dining) or 80 (standing)

Hire

Prices start at $800 for the Sunday School midweek to $4,000 for exclusive use on Saturdays

(see pricing sheet)
A selection of vintage and new furnishing are available for use at your event

Please contact us to discuss special rates for Community and Cultural Events or if you are a local district farming family. And, for rates for a specific time frame to suit your event

Should you wish to extend your event beyond 9.30pm, additional hourly rates apply
Generally, we allow 3 hours the day before to set-up and 2 hours the day after to pack-up – subject to availability on those days

If a marquee is to be erected, an additional onsite management fee may apply. Scrub Hill 1869 does not take responsibility for the marquee for the duration of time it is on the property. The marquee may only be used on the day of the event

Catering

Your event may be catered for from our list of preferred caterers and/or food/beverage trucks

They are able to provide a wide range of options from canapés to sit-down meals. During your event, they will be responsible for the food preparation and serving of food and beverages for the entire event, including clearing away

If you wish to engage your own independent caterer, we will require details of the company to confirm their professional credentials for approval

Liquor Permit

Scrub Hill 1869 is not currently licensed for the sale of liquor

Third parties who are providing liquor (eg catering company), must hold the appropriate liquor licence. All bar persons serving alcohol must hold a current RSA (Responsible Serving of Alcohol) certificate and adhere to all relevant guidelines

Where liquor is to be ‘supplied free of charge’ a temporary limited licence is not generally required. A liquor licence will be required if the supply of liquor is contingent on the sale or purchase of goods or services. If you intend to sell liquor at the event, any and all applicable licences/permits need to be approved/issued by the appropriate authorities

Facilities

Bluestone Church Vestry : kitchenette : anteroom
Sunday School : Kitchen – Domestic standard : 900mm electric oven & 5 gas burner cooktop, dishwasher, stainless steel benching & sinks
Washroom Shed : 4 toilet cubicles & 1 bathroom with shower
BBQ area
Hydronic Heating (Bluestone Church & Sunday School)
NBN (high speed internet – Bluestone Church)
Mobile caterers parking area (power & water available)
Roadside parking

Other Arrangements

We can certainly offer assistance in suggesting a great range of suppliers and contractors – entertainers, florists, photographers, celebrants, bus services

Excellent accommodation is available in Daylesford and Ballarat – we are happy to provide suggestions.

Our two Daylesford accommodation properties, suitable for couples, may be viewed via www.airbnb.com.auwombat barn Guest House and Hale Shed. Please speak with us about special rates for Scrub Hill 1869 events

Terms & Conditions

Bookings

We welcome you to make a time to visit Scrub Hill 1869 to establish suitability and to discuss specific requirements for your event

To confirm your booking, please complete and sign this document and the booking form

Any changes to your booking will need to be confirmed in writing and final consent remains with Scrub Hill 1869

Deposits & Payments

A 50% deposit is required to confirm your booking, with the balance to be paid 30 days prior to the event

Preferred payment is by EFT – bank details will be provided upon booking confirmation

In the event you need to cancel your event, notification of:

  • 2 months or greater prior to the event date will receive a full refund, less a $200 administration fee
  • 1-2 months prior to the event date will forfeit the 50% initial deposit
  • Less than 1-month prior to the event date will not be entitled to a refund

Events that are rescheduled will not forfeit the deposit, however updated rates may apply

A credit card security deposit is held for each event, which will be refunded after the event provided the property is left in the same condition.

House Keeping

To ensure your comfort and safety we ask all guests and their agents to be mindful and comply with our Terms and Conditions and additional instructions when provided

Children must be under adult supervision at all times. This is to ensure safety for all, as Scrub Hill is surrounded by a working farm and on a main road

We reserve the right to request security for an event and close an event if required for safety. We also reserve the right to ask any person behaving in an irresponsible manner to leave an event

Smoking & Open Fire

The buildings and grounds of Scrub Hill 1869 are NON-SMOKING.

Smoking may be permitted, subject to weather/fire conditions, in the designated outside gravel area near the BBQ where the sand buckets are to be used. All patrons are to be advised and reminded on the day of event of this requirement. Our intent is to minimise a risk of fire as the property contains a dry small pine and elm forest and is surrounded by productive farmland where crops may be growing

Open fire (eg firepits, spits) require a CFA permit. Generally the wind is over 10km, which will preclude their use

Waste

All waste matter is to be removed from the property. We have a local person who is able to assist at a reasonable cost (based on time and volume)

BBQ

An inbuilt gas bbq with a commercial grade steel plate is available. A standard portable gas bottle will need to be provided by you, and the bbq plate cleaned after use

Suppliers, Contractors & External Products

We reserve the right to approve food, liquor and other suppliers or contractors

All suppliers or contractors must inform Scrub Hill 1869 of the event plan and arrange site access

Use of flower petals is negotiable; confetti, rice and glitter may not be brought on to the property

No items (eg nails, adhesives, fastenings) are to be driven into or attached to the walls, glass, floors, furniture, fittings and equipment without our prior approval

The booking patron is liable for any damages to venue property or ground caused by their guests or agents

Approved contractors will be responsible for loss or damage to their property and be responsible for the removal of their goods including all waste matter

Personal belongings and gifts brought to the venue are solely the owner’s responsibility

Scrub Hill 1869, or their representatives, is not liable for personal belongings and gifts brought to the property, any loss, damage or cost arising directly or indirectly in connection with your function and venue hire

Scrub Hill 1869, or their representatives, is exempted from liability for delays to a booked function that is caused by circumstances beyond our reasonable control (eg extreme weather events). Every attempt will be made to reschedule any event affected